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Receptionist / Marketing Coordinator

Greenfield, IN, US, 46140

Jan 12, 2021

Receptionist / Marketing Assistant

Modernfold, Inc., the premier manufacturer of flexible space division products is in search of a highly motivated, energetic applicant to fill a dual role of Receptionist / Marketing Coordinator for their corporate headquarters in Greenfield, IN.  Daily duties will consist of receptionist responsibilities while assisting the Marketing Department in introductory marketing activities.  If you're a customer focused, passionate, self-starter with a desire to join and assist a dynamic team, Modernfold, Inc. is a great company for you. Apply now!


Responsibilities for Receptionist

  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Maintain office security by following safety procedures and controlling access via the reception desk (Monitor logbook)
  • Determine visitor needs in a professional manner
  • Offer refreshments to visitors where appropriate
  • Be aware of and report suspicious activity
  • Answer and direct phone calls in a polite, friendly, and professional manner
  • Keep detailed and accurate records of visitor requests and of calls received
  • Respond professionally to visitors and callers
  • Take and deliver messages accurately and completely
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Maintain television graphics for visitor information and/or company events
  • Receive, sort and distribute daily mail/deliveries
  • Prepare outgoing mail and packages from various departments for pick-up or courier
  • Manage FedEx account, maintain inventory of shipping supplies
  • Purchase, track, and invoice office supplies for each department
  • Take inventory of supplies and restock as needed
  • Ensure knowledge of staff movements in and out of organization
  • Provide general administrative and clerical support
  • Co-ordinate meetings and organize catering
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Assist in planning company events, meetings, luncheons, and employee team building activities
  • Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
  • Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer


Responsibilities for Marketing Assistant

  • Proofread, and edit copy for various marketing channels, ensuring consistent voice
  • Assist with developing and managing content and social media marketing programs, including blogs and public relations efforts
  • Assist in the development and implementation of the company’s brand strategy
  • Support the Marketing Manager in evaluating and establishing the marketing plan and strategy by assembling and analyzing sales forecasts, setting objectives, planning and organizing promotional presentations, and updating calendars
  • Provide copywriting support to department design team including writing for blog and other digital media
  • Knowledge, understanding, and compliance with all branding, voice and tone, and marketing initiatives
  • Assist with the coordination of internal and external company events
  • Conduct market research and market segment analysis to help identify industry trends 
  • Work with outside agencies, vendors, and distributors
  • Develop and manage relationships with Distributor Partners, Architects, Interior Designers, General Contractors, end Users


Key Competencies

  • Must be a self-starter and able to independently move projects forward, prioritize tasks, and meet deadlines
  • Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
  • Listen actively and respond with empathy
  • Excellent Organizational and planning skills
  • Excellent written and verbal communication skills, as well as outstanding copywriting and proofreading skills Professional personal presentation   
  • Customer service orientation  
  • High level of attention to detail
  • Excellent phone skills
  • Reliability
  • Represent organization in an ethical and professional manner
  • Maintain a complete knowledge of organizational structure, personnel names and titles
  • Remain calm under pressure
  • Deal effectively with challenging customers
  • Ability to be resourceful and proactive when issues arise
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Excellent time management and communication skills
  • Willingness to learn and grow with the company


Qualifications for Receptionist / Marketing Coordinator

  • Bachelor’s or High school degree
  • Prior administrative or clerical experience preferred
  • Proficiency in full Microsoft Office suite
  • Proficiency in Adobe suite a plus
Modernfold Inc.









We are looking forward to your application.

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Nearest Major Market: Indianapolis