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Executive Assistant

Indianapolis, IN, US, 46250

dormakaba is hiring an Executive Assistant to support the senior management team in Indianapolis, IN. This position requires experience in executive support, exceptional attention to detail and a keen ability to thrive in a fast-paced and dynamic environment with constantly evolving priorities.

 

 

The ideal individual will be highly self-motivated and exercise exceptional judgement and discretion in a variety of high-pressure situations. This candidate should be passionate about supporting a top-notch Senior Management team to manage priorities and drive the COO’s agenda. Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; ensures the schedule is organized efficiently, expense management, prioritizing most important items and resolving all conflicts.

 

Specific responsibilities include:

  • Composes and prepares correspondence and presentations noting and respecting confidentiality
  • Arranges complex and detailed travel including international travel, itineraries, and agendas
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to Senior Management team including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response
  • Provides a bridge for smooth communication between senior leadership and corporate personnel in headquarters; maintains credibility, trust, and support with senior leadership staff
  • Maintains and communicate a master planning calendar for senior management inclusive of all milestones/dates that are relevant to all members
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • Assists with technology and keep the team informed of apps and other resources which will make them more effective and organized

 

 

CRITICAL SUCCESS FACTORS:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
  • Exceptional attention to detail and accuracy
  • Stellar interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners
  • Polished and professional demeanor in dealing with all situations
  • Strong intellectual curiosity and willingness to learn to increase proficiency in role
  • Demonstrated proactive approaches to problem-solving with strong judgment and decision-making capability
  • Ability to multi-task, deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests
  • Ability to analyze and summarize information into reports utilizing Excel spreadsheets and other tools
  • Expert-level communication skills
  • Highly resourceful team-player, with the ability to also be independently effective
  • Able to manage ebbs and flows in work and people being in and out of the office.  Works well both alone and with others
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • High energy level with initiative and sense of urgency

 

 

PREFERRED REQUIREMENTS:

  • Bachelor's degree
  • 3-5 years of experience supporting executives
  • Experience in a multinational corporation is an asset

 

 

PUT YOUR TRUST IN US

WE OFFER:

  • A global company with a family culture and strong core values
  • Competitive compensation package with benefits coverage options
  • Career fulfillment with growth and development opportunities 
  • Employee discounts (online discounts for shopping, travel, insurance etc.)
dormakaba USA Inc.

 

 

 

 

 

 

 

Interested?

Courtney Salazar
is looking forward
to your application.
 
In case of questions just dial
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Nearest Major Market: Indianapolis