Our doors are open – to you. We are one of the Top 3 companies in our industry and globally leading in smart and secure access solutions. As a trusted partner, we stand for innovation, top performance and a fulfilling workplace. Join our team of 15,000 colleagues around the world and help us build trust every day.

Executive Assistant

Montreal, CA, QC H4P 2G7

Aug 5, 2022

dormakaba: ranked in the top 100 global tech leaders by Thomson Reuters!

https://www.thomsonreuters.com/en/products-services/technology/top-100.html

 

 

Company

 

The dormakaba Group is one of the top three companies in the global market for access and security solutions. The company is a single source provider of products, solutions and services related to doors and secure access to buildings and rooms. No matter where you are, if you need reliable and innovative access and security solutions, we will provide you high quality service – in hotels, shops, sports facilities, airports, hospitals, at home or in the office. Around the globe.

 

With over 16,000 employees worldwide (over 500 in Montreal), dormakaba is present in over 130 countries and has more than 150 years of experience. The dormakaba Group is headquartered in Rümlang, Switzerland, and generates annual revenues of over 3 billion dollars CAD.

 

dormakaba offers you a career not a job. Join us now and make a real difference in creating the next generation of products and services. Visit our website www.dormakaba.com

                       

 

Purpose of the function

 

Reporting directly to the Senior Vice President, Lodging, the incumbent offers administrative support and works closely with the members of the Lodging leadership team (Operations, Product Development, Customer service, Finance, HR and Sales).  The executive assistant also provides key support to the HR team and to the Montreal site lead by suggesting, planning and organizing Employee activities throughout the year. S/he also helps with any employee communications locally and throughout the business unit.

 

 

Key responsibilities

 

  • Manage the agenda of the SVP, Lodging, and provide support regarding meetings, visitors, calls, travel accommodations (flight reservations, hotels, local transportation, itinerary changes) expense reports (in accordance with corporate policy), etc.
  • May act as the organizer and note taker of Leadership Team calls and meetings
  • Internal communications: Prepare and distribute all employee communications related to announcements, open positions, informative capsules like Well-being at work, Health & Safety, corporate values, "Featured Department" capsules
  • Organize townhall meetings, all managers meetings, offsites, etc.
  • Lead the social activities committee:
    • Plan and organize special or recurring events for different group sizes, up to 500 employees.
  • Collaborate with other department heads or members of the Senior Management from the head office (Switzerland)
  • Manage confidential information
  • Prepare purchase orders, track invoice payments
  • Provide support to the HR dept with invoices, expense reports, travel planning, service award celebration event, job fairs, etc.
  • Interface with all teams maintaining a positive culture, act as the Brand ambassador with internal and external people.

 

 

Requirements

 

  • Minimum of 2 years of experience in a similar senior support position
  • Customer service-oriented attitude with a demonstrated desire to exceed expectations
  • Experience with negotiating and dealing with several different suppliers and service providers
  • High energy and ability to multi-task with accuracy and timeliness in a fast-paced environment
  • Strong planning, problem-solving skills, creativity and attention to details
  • Ability to set priorities and respond adequately to any request from various stakeholders
  • Must be a team player who values accountability, quality and has a strong sense of urgency
  • Must possess a very high level of autonomy and professionalism
  • Strong interpersonal skills (team spirit, diplomacy, empathy and respect) are essential to manage difficult situations
  • Excellent communication skills, verbal and written, in both French and English
  • Ability to maintain confidentiality at all times
  • Experience with SAP, an asset
  • Proficiency with MS Office suite, with solid PowerPoint presentation skills.

 

 

We offer

 

  • A fast-growing international company
  • A stimulating, fast and friendly work environment
  • An opportunity to highly contribute to the success of the company
  • Competitive global compensation
  • Free parking and on-site cafeteria
  • A 3-minute walk from Namur metro station.
dormakaba Canada Inc.

 

 

 

 

 

 

 

Interested?

Erynne Sutton
is looking forward
to your application.
 
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