Global IT Contract & Vendor Administration Expert

This role carries out the administrative contract & vendor management, creates the necessary IT transparency and enables and supports the respective stakeholders.

A job that matters: your tasks

   Contract Administration:

• Maintenance of contract (services, subscriptions, licenses, assets) related master data
• Take end-to-end view on collection, registration, and administration of global IT contracts
• Collect all IT contracts from Global IT and business
• Follow-up with Contract Owners on contract registration
• Development and implementation of a proactive contract controlling for all current contracts
• Management and administration of the IT contracts in the IT Management Tool (Bee4IT)
• Responsibility for the contract management module in Bee4IT (customizing data fields and processes)
• Proactive information and support of the Contract Owners and Vendor Management Office (VMO) with expiring and renewable contracts
• Creation of standard and ad-hoc reports based on Bee4IT, SAP and MS Excel

 IT Vendor Administration:

• Maintenance of Vendor related master data
• Create transparency about global IT Vendors
• Collect all IT Vendors from Global IT and the former Segment ITs
• Management and administration of IT vendors in the IT Management Tool (Bee4IT)
• Creation of standard and ad-hoc reports based on Bee4IT, SAP and MS Excel

 Stakeholder and Interface Management:

• Support (proactive, reactive) contract owners in the utilization of Bee4IT
• Liaise with VMO on Bee4IT changes and improvements
• Interface with Group Procurement (Category Management IT) on Vendors, contracts (e. g. SAP data) and on digital signing process
• Support other administrative activities within contract management.

An experience that matters: your skills

• University degree
• At least 3 years of professional experience in a similar Contract Administration role
• Basic understanding of an IT department’s service portfolio
• Excellent English
• Proficiency in MS Excel
• Experience with SAP would be a plus
• Communication and assertiveness, sense of responsibility, proactive behavior, independence, and an efficient and conscientious way of working

A workplace that matters: our offering

• Best opportunities in a globally operating company valuing diversity, inclusion, sustainability and mutual trust
• Attractive remuneration package
• Opportunity for flexibility with a hybrid working model
• 25 days paid annual leave
• Additional health insurance
• 200 BGN Food vouchers
• Public transportation card
• Multisport card
• Training and mentorship programs
• 24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests