Office Coordinator
Sofia, BG, 1582
The Office & Administrative Coordinator plays a key role in ensuring the smooth daily operations of the office by handling administrative tasks, coordinating travel, assisting with benefits administration, and supporting logistics. This role collaborates closely with HR, procurement, maintenance, and IT teams to provide efficient support to employees and management.
A job that matters: Your Tasks
1. Office Administration & Daily Coordination:
- Assist in planning and organizing daily office activities, ensuring smooth workflows.
- Oversee office supplies and assist in maintaining a well-functioning workspace.
- Support the indirect procurement by coordinating office-related orders.
- Help coordinate office-related requests, ensuring timely follow-up and resolution.
- Assist in organizing internal meetings, events, and office arrangements.
2. Employees Benefits Administration Support:
- Assist in benefits administration, including employee registrations and coordination with external providers.
- Maintain employee records and assist with document preparation related to HR matters.
- Support onboarding processes by preparing office supplies and coordinating workspace arrangements for new hires.
- Act as a point of contact for employee inquiries related to office procedures and administrative matters.
3. Travel & Accommodation Management:
- Arrange travel bookings, including flights, hotels, and transportation for employees.
- Coordinate business trip itineraries and ensure smooth travel arrangements.
- Handle visa applications, travel insurance, and expense tracking related to business trips.
4. Logistics & Coordination:
- Assist with the coordination of incoming and outgoing shipments, including documents, office materials, and other transported items.
- Support courier service arrangements and ensure proper handling of company mail and deliveries.
- Help coordinate office-related service requests in collaboration with the maintenance coordinator.
- Work closely with IT to ensure smooth office technology operations, including workstation setups.
5. Compliance & Documentation:
- Ensure proper filing and documentation of office-related administrative records.
- Support compliance with workplace safety and security procedures.
- Assist with documentation required for audits or regulatory purposes.
An experience that matters: Your Skills
- Previous experience in office administration, coordination, or a similar role – 1 year
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills for effective collaboration with employees and teams.
- Experience in arranging business travel and managing bookings.
- English Language – B2
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with office management tools.
- Ability to handle confidential information with professionalism.
- Proactive, problem-solving mindset and ability to work independently.
- Driver's license will be an advantage
A workplace that matters: Our offering
- Best opportunities in a globally operating company valuing diversity, inclusion, sustainability and mutual trust
- Attractive remuneration package
- 25 days paid annual leave
- Additional health insurance
- 200 BGN food vouchers
- Public transportation card
- Multisport card
- Free lunch at the office
- Employee referral program
- Training and mentorship programs
- 24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests